Create an LR booking and identify every package

What you’ll learn

• Separate booking identity from package identity.
• Capture payer and payment timing explicitly.
• Reconcile booked and received quantities.

Useful terms

LR

Lorry receipt or consignment reference under the operating and commercial process.

Package ID

A stable identifier for a tracked physical piece or defined quantity.

Step-by-step operating routine

1. 01

   Capture the commercial booking

   Record consignor, consignee, payer, route, goods and accepted terms. State Paid, To-Pay or TBB as the agreed payment arrangement. Do not assume the receiver pays merely because goods are sent to it. Have the responsible reviewer confirm required goods forwarding-note and receipt particulars for your legal model; an internal booking reference is not automatically a compliant statutory document.

   Record or confirm

   • Parties
   • Payer
   • Payment arrangement
   • Route
   • Goods
   • Required receipt particulars
2. 02

   Record the quantity and measures

   Specify package count, packing, actual or verified weight and dimensions where needed. Keep unknown measures explicit. A booking of 20 cartons should not become 20 tonnes through a missing unit.

   Record or confirm

   • Count
   • Packing
   • Weight / unit
   • Dimensions / unit
3. 03

   Issue and attach stable labels

   Use supported label and scan formats. Make identifiers readable and linked to the booking. Define replacement-label handling so reprinting does not create another physical piece or orphan the original history.

   Record or confirm

   • Booking reference
   • Package IDs
   • Label format
   • Reprint reason
4. 04

   Accept actual goods into custody

   Count and inspect the received pieces with the appropriate staff. Record shortage, excess, damage or unknown identity before treating the consignment as fully received. Retain the actual receiving location and time.

   Record or confirm

   • Received count
   • Condition
   • Location
   • Receiver
   • Time
5. 05

   Prepare the onward handoff

   Give planning the available pieces, handling restrictions and destination. Hold unidentifiable or restricted goods for review. Reconcile the booking total against received and still-unreceived quantities.

   Record or confirm

   • Available quantity
   • Held quantity
   • Destination
   • Handoff owner

Exceptions and mistakes to avoid

• Duplicate scans should not double the accepted quantity.
• An unknown carton needs investigation rather than assignment to the nearest matching name.
• Paid is not proof that a payment was received; verify the financial event.

PTL acceptance sheet

Count physical pieces and link the exception evidence before releasing quantity to planning.

Includes the illustrative row and blank rows. This is a planning worksheet, not a HiVAM import format. Keep your completed copy private; do not add credentials.

Check your understanding

Try answering first, then open the explanation. Use the worksheet and source records to practise the task.

Put it to work with HiVAM

Use these connections to explore the relevant product workflows. Confirm access in your deployed release; API capabilities require an integration or an available interface.

Official references and current requirements

These lessons explain operating discipline for Indian road goods transport. Confirm the exact legal, tax, employment or safety requirement with the current authority and a qualified adviser. Reference review is not legal certification.

• India Code: Carriage by Road Act, 2007

  Review common-carrier applicability, registration, branch and record obligations with the competent authority and current rules. Vehicle permits are a separate question.

Keep your learning moving.